Junior Workplace Specialist

Company Description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

As a Junior Workplace Specialist you will be responsible for timely provision and supply within your responsibilities as well as for coordination and supervision of different services of the office.

Qualifications

Responsibilities

• Ensure timely provision of breakfast for studios according to the approved schedule including placing orders with suppliers, receiving deliveries, and distributing products across the office.
• Drinking water supply: manage bottled water order and distribution, control and maintenance arrangements for coolers and purifier.
• Coordinate coffee supply for studios (ordering coffee and related products, monitoring the availability of coffee in coffee machines, arranging coffee machines maintenance)
• Supervise cleaning staff and coordinate their work. Ordering and distribution of cleaning consumables)
• Assistance in organizing internal events
• Communication with the supplier regarding the operation of the vending machine
• Prepare payment requests in the internal system and monitor timely processing of invoices.
• Conduct regular office rounds, report technical issues, and ensure their resolution.

Requirements

• Relevant working experience in similar position
• Communication with vendors experience
• Good knowledge of MS Office and Internet tools/browsers
• English – Intermediary level is a big plus
• Enthusiasm and drive to work

Personal qualities:

• Excellent communication and relationship development skills
• Autonomous, dynamic and results orientated approach
• Problem-solving and open-minded
• Organizational skills coupled with the ability to prioritize competing tasks in a fast-paced environment
• Flexibility and ability to adapt to change
• Sense of initiative, attention to details
• Calm, self-organized, responsible

Additional Information

What we offer:

We Are an Inclusive and Veteran-Friendly - company Ubisoft Ukraine strives to create an inclusive work environment where veterans can easily integrate and grow their careers. Our veteran program helps better understand business operations, hiring processes, and effective collaboration with civilian colleagues offering a supportive and inclusive environment to thrive in their post-military careers. We believe that veterans' experience is a valuable asset that strengthens our team,

Generous Time Off — 20 annual vacation days, additional leave for volunteering, parental leave, and special occasions. Sabbaticals and long-term leave options are also available.

Temporarily Flexible Work Model - during this challenging time, you have the flexibility to choose where you work — remotely or from our Kyiv and Odesa offices. Our offices remain available for those who need a collaborative space or a stable work environment, ensuring uninterrupted workflow while prioritizing safety.

Professional Growth — Access Ubisoft’s learning platform, training programs, English & French classes, and a structured career development plan. Participate in leadership programs tailored to Ubisoft’s business environment.

Comfortable Workplace & Tech Support — A modern office featuring sports facilities, a Fun Hub, and a shelter. We foster a welcoming and inclusive environment, ensuring accessibility for individuals of all abilities. Work with the latest hardware, benefit from dedicated IT support, and receive a home office setup for remote work.

Health & Wellness — Premium health insurance, psychological support, gym memberships, mindfulness sessions, and wellness activities. Free bicycles for commuting.

Community & Fun — Additional time off for social initiatives, office celebrations, game release events, and after-work activities. Recreational areas with board games, video games, and a Ubi-library.

Gaming Perks — Enjoy a collection of Ubisoft games across all platforms.

We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Please note that some roles are fully office-based and are not eligible for hybrid work.