Document Control Administrator

Position: Document Control Administrator Pay Rate: $35–$45 per hour Location: Santa Clara, CA

We are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. This role is essential to maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering a high standard of internal and external customer service.

The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.

Key Responsibilities

• Provide comprehensive administrative support across multiple departments and office functions
• Utilize the Microsoft Office Suite—particularly Excel—to streamline workflows and support data-driven initiatives
• Maintain accurate, well-organized records and filing systems in compliance with company standards
• Coordinate calendars, schedule meetings, and manage travel arrangements as needed
• Handle inbound and outbound communications with professionalism and efficiency
• Prepare reports, presentations, spreadsheets, and other business documents
• Ensure document control processes are followed and continuously improved

Qualifications & Skills

• Strong proficiency in Microsoft Office, with advanced or solid working knowledge of Excel
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to build positive relationships with vendors, customers, and internal partners
• Comfortable working with modern office software, digital tools, and workplace technologies
• Highly organized with strong attention to detail and time management skills
• Mandarin speaking and writing skills preferred