Receptionist & Admin Assistant

Duties & Responsibilities

1.Attendance Management

• Manage daily attendance; export data before the 1st of each month. Verify late arrivals, early departures, missing check-ins, leave records (annual/sick/personal), overtime, and time-off in lieu.

•Follow up with staff on attendance exceptions, remind them to complete make-up check-ins, and ensure 100% data accuracy.

•Prepare the Monthly Attendance Summary (actual working days, late deductions, overtime balance, etc.) and submit to Finance for payroll.

1. Expense Reimbursement & Admin Procurement

• Review daily expense claims (transportation, meal allowance, office supplies, etc.) and maintain the admin expense ledger.
• Manage petty cash: handle applications, usage registration, and write-offs for courier, bottled water, and ad-hoc purchases.
• Collect internal requests and procure office supplies, staff snacks, and pantry items regularly.

1. Daily Administrative Operation

• Office environment & Fixed Assets: Maintain office tidiness; arrange maintenance for air conditioner, printer, network and other facilities; manage fixed assets such as laptops and office desks, support asset distribution and collection for new joiner and resigned employees.
• Reception & Meeting Support: Receive company visitors, prepare meeting arrangements and provide beverage service; organize team building and employee welfare activities.
• General Admin Services: Handle incoming/outgoing express delivery, business card customization, access card & key management, property fee and utility bill payment.

1. Ad-hoc Support

• Assist in onboarding & offboarding procedures including workstation arrangement, company email/account activation and deactivation notification.
• Complete ad-hoc administrative tasks, data sorting and external liaison assigned by supervisor.

Qualification & Requirements

• Bachelor’s degree or above; majors in English or Secretarial Studies or Business Administration preferred.
• CET-6 or equivalent; comfortable with daily spoken English and e-mail communication （bilingual interview required）.
• Proficient in Outlook, Teams, Excel, PowerPoint.
• Detail-oriented, discreet, service-minded and able to multitask in a fast-paced environment.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work