People & Culture Coordinator

Job Summary:

The People & Culture Coordinator is responsible for providing support to the field people & culture members in association with administrative and general day-to-day operational responsibilities to include maintenance of pre-employment and personnel files and coordination of information and documents between field people & culture members and national operations team related to on-boarding, employment data changes and terminations.

Job Duties:

• Supports People & Culture team members in processing and on-boarding new employees (i.e. submits background check, drafts welcome announcements, sends welcome email to new hires on requirements for first work day)
• Collects and coordinates with People & Culture Managers to monitor completion of new hire paperwork for new hires
• Pulls and provides copies of appropriate personnel documents in association with exit process (Relocation and/or Signing Bonus, Tuition Reimbursement, Manager/Senior Manager Agreement)
• Creates and maintains pre-employment and personnel files, as needed
• Assists with the development, creation and running of reports for the field human resources personnel
• Partners with Administrative professionals in local office locations in the coordination of events or programs in association with field human resources initiatives
• Supports Talent Acquisition team members by scheduling phone and in-office interviews
• Tracks status of job descriptions, ensuring employee job title changes are updated, as needed
• Assists People & Culture team members in processing departmental organizational changes including job title changes, career advisor changes, etc.
• Produces the orientation schedule and other appropriate materials for new hires
• Coordinates new hire specifics with administrative professionals within the local office locations (cubicle or office space preparation, computer receipt and configuration, etc.)
• Coordinates the temp / temp to hire process including tracking statements of work / background checks, monitoring hours worked by temp employees, and assisting with converting the employee from temporary to regular status
• Other duties as required

Supervisory Responsibilities:

• N/A

Qualifications, Knowledge, Skills and Abilities:

Education:

• High school diploma or GED, required
• Bachelor’s degree, preferred

Experience:

• One (1) year of administrative experience, required
• Experience in a human resources environment, preferred

License/Certifications:

• N/A

Software:

• Proficiency in Microsoft Office applications and database systems, required
• PeopleSoft HR experience, preferred

Language:

• N/A

Other Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills
• Ability to foster and maintain relationships with professionals at all levels within the organization
• Excellent planning and organizational skills with a strong attention to detail
• Strong project and time management skills and sense of “ownership” for project assignments and regional responsibilities
• Ability to maintain a high level of confidentiality and professionalism in all matters
• Ability to work well with a team as well as independently
• Desire to learn and expand knowledge base

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

Illinois Range: $25.00/hour - $30.00/hour