General Administration

Key Responsibilities / Accountabilities:

• To prepare reports, memos, meeting notices and minutes of the meeting and the like are distributed and/or filed accurately and on time in accordance with Department's standards, with minimal supervision.
• All travel and accommodation requirements of the Managing Director and other managers of the Department for international travel or directly with providers for local trips, in accordance with company policies and procedures.
• Request messages and inquiries are handled professionally and discreetly. When explicitly authorized to do so, the same are acted upon as soon as received. Otherwise, the same are forwarded to the Operations Team for action as soon as received.
• 100% of logistics requirements for meetings, events and the like are organized efficiently and on time, in accordance with company policies and procedures.
• High impact presentation materials produced according to Operations Team requirements.
• Other related tasks may be assigned from time to time.

Competencies (attitude, skills, typical qualifications and experience):

• At least 4 years of experience as an Administrative Assistant or in a similar role
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• A keen eye for detail and the ability to work accurately under pressure
• Adaptable and flexible, with a proactive and solutions-oriented approach
• Makes decisions regarding own work methods, occasionally in ambiguous situations.