Payroll Specialist

Farfetch is a leading global marketplace for the luxury fashion industry, connecting customers in over 190 countries with items from more than 50 countries and over 1,400 of the world’s best brands and charming boutiques from around the world. Farfetch opens a world of luxury for endless expressions of style, delivering a truly unique shopping experience and access to the most extensive selection of luxury on a global marketplace.

PEOPLE TEAM

The People team plays a pivotal role in supporting the business by strategically overseeing the complete employee journey. From drawing in top talent and fostering a high-performance culture and career development, they are instrumental in creating a positive and inclusive workplace environment and managing our workspaces.

PORTO

Our office is near Porto, in the north of Portugal, and is located in a vibrant business hub. It offers a dynamic and welcoming environment where our employees can connect and network with a large community of tech professionals.

ROLE

Reporting to the Payroll Lead and working closely with the People Business Partner, you will take ownership of the end-to-end monthly payroll operations. As a Payroll Specialist, you will serve as a primary system expert for Workday and SAP, driving data integrity, handling complex reconciliations, and optimizing processes continuously, while serving as the main point of contact for complex payroll queries and standard HR policies.

WHAT YOU'LL DO

• End-to-End Payroll Execution: Execute full-cycle, in-house monthly payroll processing (including absences, allowances, and overtime), ensuring absolute accuracy and strict adherence to internal policies and external deadlines
• System Expertise (Workday & SAP): Act as the primary system expert, managing seamless data synchronization, auditing, and troubleshooting between Workday and SAP Payroll. Lead user acceptance testing (UAT) for system updates, enhancements, and integrations
• Process Improvement & Automation: Proactively analyze payroll data and workflows to identify bottlenecks. Design, advocate for, and implement automated solutions to reduce manual intervention, mitigate risk, and scale operations efficiently
• Portuguese Compliance & Reporting: Ensure full compliance with Portuguese labor laws, collective agreements (ACTs), and tax regulations. Manage all statutory declarations, including Social Security, Tax Authority (IRS), garnishments (penhoras), and annual reporting (Relatório Único)
• Audit & Analytics: Conduct regular payroll data audits, reconcile payroll general ledger (GL) accounts, and investigate complex discrepancies to guarantee 100% data accuracy
• Stakeholder Support: Monitor and manage queries in the centralized People Team mailbox. Provide expert-level support for complex inquiries and guide managers on standard policies (e.g., holidays, parental leave)
• Cross-functional Collaboration: Support general People Team projects, ensuring payroll setup meets legal and fiscal requirements and providing administrative support for personnel files

WHO YOU ARE

• Education: A professional with a Bachelor's degree (Licenciatura) in Human Resources, Business Administration, Finance, or a related field
• Experience: 4+ years of proven, hands-on experience in end-to-end payroll processing specifically within Portugal, ideally in a mid-to-large multinational corporate environment
• System Proficiency: Demonstrated, advanced technical knowledge of both Workday (HCM/Payroll) and SAP Payroll is mandatory;
• Analytical Mindset: Advanced MS Office skills (particularly Excel) with a strong aptitude for complex data analysis, financial reconciliations, and custom reporting
• Technical Knowledge: Deep understanding of Portuguese payroll taxes (IRS), social security deductions, benefits, and year-end compliance standards
• Soft Skills: Excellent communication skills to explain complex payroll/system concepts to global stakeholders, paired with exceptional attention to detail, confidentiality, and stress management
• Language Skills: Full professional fluency in English (written and spoken)

REWARDS & BENEFITS

• Health insurance for the whole family and other well-being resources
• 25 Days of Annual Leave (above the statutory) and additional Caring Days (2 days per year) and
• Boomerang: sabbatical program after 5 years service
• Training opportunities and free access to LinkedIn Learning
• Flexible benefits program
• Flexible working environment

EQUAL OPPORTUNITIES STATEMENT & SCAM DISCLAIMER

EQUAL OPPORTUNITIES- Farfetch is an equal opportunities employer ensuring that all applicants are treated equally and fairly throughout our recruitment process. We are determined that no applicant experiences discrimination on the basis of sex, race, ethnicity, religion or belief, disability, age, gender identity, ancestry, sexual orientation, veteran status, marriage and civil partnership, pregnancy and maternity, or any other basis prohibited by applicable law. SCAM DISCLAIMER- It has come to our attention that there may be fraudulent activities involving individuals or organizations falsely claiming to represent Farfetch in order to attract candidates to a SCAM. Please be aware that Farfetch does not conduct recruitment processes through messaging apps or any unofficial communication channels, other than our official careers website. Additionally, Farfetch will never ask candidates for any form of payment during the recruitment process.

Reporting to the Payroll Lead and working closely with the People Business Partner, you will take ownership of the end-to-end monthly payroll operations. As a Payroll Specialist, you will serve as a primary system expert for Workday and SAP, driving data integrity, handling complex reconciliations, and optimizing processes continuously, while serving as the main point of contact for complex payroll queries and standard HR policies.