Secretariat/Executive Assistant

Searching for multiple candidates to fill Office Manager, TMT Workflow Manager, and Executive Assistant positions, all located at the Pentagon. Salary will vary based off position level.

Seeking skilled professional to provide specialized secretariat and executive level administrative support for the Headquarters Air Force/Space Force’s most high visibility offices at the Pentagon. Preferred the applicant is familiar with military customs and courtesies, have strong oral and written communication skills, experience with supporting executive level personnel and have an understanding of the government process, specifically the Air Force.

This position is in the Pentagon, 5 days a week.

**Must have active Secret Clearance to apply**

Executive Assistant: Job duties will include managing calendars for Senior leaders, planning and coordinating office events, field calls and visitors, staff and administer documents, review correspondence requiring Director's signature, quality control reviews of reports and documents for formatting and grammar, DTS support, monitor and track correspondence, draft meeting minutes, maintain assigned files and records, and manage taskers via ETMS2.

Office Manager: Perform other office functions as needed, such as, order supplies, escort visitors, book conference rooms, VTC support, set up meetings, coordinate with IT office or other offices for technical support, etc.

Applicant must have familiarly with the Defense Travel System (DTS) to assist staff with travel authorizations and vouchers.

Workflow Manager: Applicant must have familiarity with the Task Management Tool (ETMS2) to manage the organization's TMT workflow mailbox daily to ensure taskers are coordinated and closed on time.

Qualifications

• History working with Air Force/DoD entities is preferred
• An Active DOD Secret Security Clearance is a must for this position

Professional Skills

• Excellent verbal, interpersonal and written communication skills
• Strong organizational skills
• Team player with the ability to work in a fast-paced environment
• Ability to understand the office mission and work independently within 30 days
• Customer service skills

Working at GGE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Customer service: 4 years (Preferred)
• Defense Travel System (DTS): 1 year (Required)
• Task management tools (TMT): 1 year (Required)
• supporting senior/executive level in Federal/private sector: 2 years (Required)

Security clearance:

• Secret (Required)

Ability to Relocate:

• Pentagon, DC 20301: Relocate before starting work (Required)

Work Location: In person