Finance Accounting Coordinator

Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.

Join our team in Aman Tokyo. From the heights of the Otemachi Tower, Aman Tokyo tempers urban dynamism with a profound atmosphere of serenity. Inspired by Japanese design tradition, with ikebana displays, washi paper doors and engawa platforms, the vast lobby, ryokan-style rooms and Aman Spa are all among the city’s largest.

Role

Under the direct supervision of Assistant Director of Finance, the Finance Coordinator-Accounts Payable is responsible for the accurate and timely recording of all the hotel's debts and accounts payable, verification of completeness of supporting documentation to the vendors' invoices and proper authorization and ensure all records are in compliance of internal control systems and in accordance to established hotel's policies and procedures.

Responsibilities

• Verify invoices forwarded from receiving section, as to the amount, documentation (Purchase Requisition, Purchase Order, delivery notes, receiving record), authorization, accuracy, etc.
• Update the daily subsidiary ledger of accounts payable by posting the invoices, payments and adjustments.
• Reconcile individual records of all vendors’ accounts with the vendors’ records and statement of accounts.
• Prepare debit/credit memos every time an adjustment on accounts payable is made (i.e., rebates, discounts and returns).
• Ensure that all vendors’ invoices are approved for payment by authorized personnel. Return any unauthorized invoices.
• Makes prompt payment of all invoices and noting discounts wherever possible. Ensure that any dispute on the vendors’ invoices are resolved before payment is being processed.
• Create the vendors payment summary for checking and approval for payment by Director of Finance and General Manager.
• Upon approval by DOF and GM, create the vendors listing in the e-Banking system for direct bank transfers to the vendors’ bank accounts.
• Once payment of vendors’ invoices is process, all paid invoices must be invalidated with “Paid” stamp to prevent double payment.

Requirements

• verbal and written proficiency in Japanese and English
• Book keeping / Accounting knowledge
• Knowledge of hotel operations and systems
• minimum 1 year work experience in a similar position

Benefits

At Aman Group, we believe that our colleagues are at the core of our success. We offer a competitive benefits including exciting international career opportunities in a company that is expanding rapidly. We prioritise and support your career journey, making you feel valued, included and at home.

• Aman Global Complimentary Night Programme.
• Discount on Food & Beverage Outlets and Aman Retail Boutique.
• Meals and coffee breaks during shifts.
• Club activities.
• Birthday Benefit (Food & Beverage outlet experience).
• Qualification acquisition support.

If you thrive in an ultra-luxury environment and are passionate about warm and personalised hospitality where every detail matters, we invite you to apply to join us on our journey.