Capital Project Coordinator I

Capital Project Coordinator I

Position Type:

Full time

Weekly Scheduled Hours:

40

State:

California

City:

Los Angeles

Zip Code:

90025

Total Base Pay Range:

$52,700.00 - $78,900.00

Overview:

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it.

As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members’ growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer.

The best people want to work here. We hope you're one of them.

The Role:

Additional Job Description

At Vivmark Residential, we create more than apartment homes—we create communities where people thrive. As one of the nation's leading multifamily real estate companies, we're driven by a commitment to excellence, innovation, and delivering exceptional living experiences for our residents.

We're looking for a highly organized and proactive Capital Projects Coordinator I to support our Capital Projects team and help drive successful project execution across a portfolio of multifamily communities.

What You'll Do

As a Capital Projects Coordinator I, you'll provide administrative and project support for a variety of capital improvement initiatives. You'll work closely with project managers, contractors, vendors, and internal stakeholders to help ensure projects stay organized, compliant, and on schedule.

Key responsibilities include:

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project-related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

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What We're Looking For:

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong customer service and relationship management skills.
• Ability to work independently while collaborating effectively across teams.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.

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Preferred Qualifications:

• Bachelor's degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent experience.
• Experience supporting capital projects, renovations, construction, facilities, or property-related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.

How Vivmark Supports You:

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We offer:

• A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts.

Additional Info:

Vivmark Residential is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

Vivmark Residential makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

Vivmark Residential will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications are being accepted on an ongoing basis.

Vivmark Residential does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to Vivmark Residential you accept the Vivmark Residential California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)

No Fees Notice & Recruitment Fraud Disclaimer:

Vivmark Residential is aware that there is recruitment fraud activity whereby scammers impersonate Vivmark Residential and offer fake employment opportunities to candidates. These scammers often seek to obtain personal information or money from candidates.

Please note that Vivmark Residential will never charge any candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. If you suspect that you are being contacted by a scammer impersonating our company, please report it immediately to our official HR Department (avalonbayhumanresources@avalonbay.com).