Legal Secretary

OUR MISSION

We firmly believe that small and medium-sized businesses are the most vital contributors to their communities. We strive every day to not only support the growth and profit improvement of American businesses, but to enrich the lives of the owners and their families. By supporting these businesses, we can directly impact the communities they serve. We meet businesses where they are. How can we help you move forward today?

We are seeking a highly organized and detail-oriented Legal Secretary to provide comprehensive administrative support within a dynamic legal environment. The ideal candidate will assist attorneys across various practice areas, including estate planning, employment law, contracts, civil litigation, and more. This role requires excellent communication skills, proficiency in legal research and document management, and the ability to handle confidential information with discretion.

The Legal Secretary will play a vital role in ensuring the smooth operation of the office of the General Counsel of business consulting operations by managing case files, preparing legal documents, and coordinating client interactions.

Responsibilities

• Draft, review, and manage legal documents such as contracts, pleadings, briefs, and correspondence with precision and attention to detail.
• Conduct legal research using Westlaw, LexisNexis, and other legal research tools to support case preparation.
• Assist attorneys with project management tasks related to litigation, contracts, intellectual property, or regulatory compliance.
• Handle client communication professionally via phone and email; schedule meetings and interviews.
• Manage filing systems both electronically and physically, ensuring all documents are accurately stored and easily retrievable.
• Proofread legal documents for accuracy and clarity; ensure compliance with procedural law requirements.
• Support administrative tasks such as data entry, billing support using PCLaw or similar software, and maintaining confidentiality of sensitive information.
• Coordinate with clients for document review processes; assist with interviewing clients as needed.
• Prepare reports and summaries related to ongoing cases or projects.
• Stay updated on relevant laws including UCC law, employment law patent law, workers' compensation law, contract law, and general & commercial litigation.

Experience

• Prior experience as a Legal Secretary or in a legal support role is highly preferred.
• Demonstrated knowledge of procedural law, civil litigation support, and legal drafting.
• Proficiency in Microsoft Office Suite (Word, Excel) and legal research tools like Westlaw or LexisNexis.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Excellent proofreading skills coupled with strong writing abilities for legal documentation.
• Ability to handle confidential information responsibly while maintaining professionalism.
• Paralegal experience or background in specific practice areas such as civil litigation, employment law or corporate law is a plus.
• Familiarity with document review processes and client communication protocols.

This position offers an opportunity to work in a professional environment supporting diverse legal practices. Candidates should possess strong organizational skills, excellent communication abilities, and a solid understanding of legal procedures. A commitment to confidentiality and accuracy is essential for success in this role.