Accounts Payable Administrator (Maternity Cover - Fixed Term Contract)

Are you a born ENTREPRENEUR who loves to INNOVATE or do you prefer driving COLLABORATION with a sense of RESPONSIBILITY and a touch of EXCELLENCE? If you answered yes, then we want to hear from you. Applying for a job at LINDT is an easy process. Simply click APPLY and follow the steps to upload your application.

Position Purpose

Responsible for vetting, processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities

• Manage all shared accounts payable mailboxes
• Manage approval workflow in VIM - Vendor Invoice Management
• Post NPO and PO invoices as needed
• Process 3rd party account payable invoices
• Prepare and administrate regular payment runs (SAP to CITIdirect and RMB)
• Post & reconcile all payments processed (SAP to CITIdirect and RMB)
• Prepare monthly vendor age analysis
• Prepare & reconcile the vendors’ aging to vendor statements as required
• Prepare, Reconcile and Business Expense Claims & Company Credit Card Expenses
• Verify discrepancies on vendor, Business Expense Claims & Credit Card reconciliations and resolve reconciling items
• Assist the Corporate Finance team with any ad-hoc tasks that may arise
• Provide supporting documentation and GL downloads for auditing purposes
• Review new vendor & employee SAP take-on forms with correct authorization sign-offs
• Create new vendor accounts on INFORMATICA and file vendor application forms and supporting documentation
• Amend master data on INFORMATICA and file vendor supporting documentation

Knowledge, Skills & Experience

• Excellent interpersonal and communication skills
• Proactive attitude
• Methodical and structured approach to tasks
• Able to set priorities and clear targets
• Able to grow with the level of responsibilities and with the size and structure of the business
• Minimum of 2 years accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous